VAT refund for foreign companies
Underneath you will find a detailed information about the VAT refund services which we provide for foreign companies exhibiting during the International Fair in Poland.
It is possible to obtain the VAT refund after the fair for your company. World Trade Center Poznań is an agent intermediating between the foreign companies from the European Union and The Second Tax Office in Warsaw which is dealing with the VAT refund for foreign companies. It is possible to obtain VAT for:
- fair stands, exhibition space- indoors- raw space- floor
- stand construction + costs connected with that
- interpretation costs
- promotion costs like: texts in the trade magazine, logo, entry to the catalogue etc.
It is not possible to have the VAT refunded from costs connected with accommodation (hotel costs + board) and transport.
The amount of the VAT from the period of time of minimum 3 months shouldn't be less than 600 euro. The invoices need to be from three different months otherwise the application can be placed after the whole tax year.
We work on the premises of two documents: Agreement- between the foreign company and us and the Power of Attorney.
The agreement states the basis of our cooperation. The Power of Attorney empowers us to act on behalf of the foreign company in relations with the Second Tax Office in Warsaw.
We also need the certificate of registration as a taxpayer which should be issued and signed by your Tax Office on the Polish/English document. It should contain the information about the branch of the industry of your company, what the company deals with. The certificate should not be older than 1 year. The certificate should also contain the VAT number, so the company need to be a taxpayer and have a VAT NUMBER.
The last documents are the originals of the invoices for which you paid in Poland. Firstly, you can send me copies of all the documents by e-mail or fax so that I can look them through and see what is missing etc. After the process of VAT refund is finished we will send you all the original documents back.
To make things clear at the beginning I have to emphasize that the polish Tax Office does not accept any copies and any documents written in a language different than Polish. That is why we have all the needed documents prepared in two versions (Polish and English). Otherwise they need to be professionally translated into Polish.
The commission for our services is the 20% of the tax refunded gross. The fee is paid in two installments- 10% before the procedure (after signing the agreement) and 10% after the tax is refunded. We deal with the applications for the VAT refund amount of at least 2500 PLN.
In the attachment I am sending you the examples of the agreement and the Power of Attorney as well as the certificate of registration as a taxpayer to be filled in. The information which we need is:
- the full name of the company
- address of the company
- name and surname of the person representing the company- the person who will sign the agreement
- the number of the company stated in the commercial register
- VAT identification number
- name and address of the Tax Office that signed the certificate as a taxpayer
- the bank account number on which the VAT refund will be transferred
- all the bank details (name of the bank, address, swift code)
The information above is needed to the procedure of VAT refund. After you complete the documents please send them to me by fax or e-mail so that I will be able to check them. When everything is ok you can send me all the documents in originals by post and I will be able to start the procedure.
According to the Tax Office the whole procedure takes about 6 months though knowing from experience it sometimes takes longer (around 8-9 months).
In case of any further questions please do not hesitate to contact me. Our office is open from 8 am till 4 pm from Monday till Friday.
With best regards,
Anita Płóciniak
World Trade Center Poznan sp. z o.o.
Ul. Bukowska 12
60-810 Poznan
Tel: +48 061 865 38 93
Fax: +48 061 866 61 34
http://www.wtc-poznan.com.pl/
anita-p@wtc-poznan.com.pl
webmaster